Administrative Assistant

Title: Administrative Assistant

Department: Administrative

Type: Full Time

Location: Dallas, TX

Job Details:

 Dignity | Compassion | Excellence | Integrity

Video Introduction:  Pine Creek Medical Center: A State of the Art Medical Center

About the Position

Pine Creek Medical Center, a fast-paced acute care hospital, is searching for an experienced and proactive Administrative Assistant that serves as the assistant to the Chief Executive Officer, Administrator, and Chief Financial Officer. Performs secretarial functions, coordinates meetings and serves as liaison with departments.

Uniqueness of our opportunity

Pine Creek Medical Center strives to be a leader in delivering the highest quality health care through exemplary services to the exclusive benefit of our patients, their families and the communities that we serve.  

We pride ourselves on incorporating our values into everything that we do. Every doctor, nurse, and staff member strives to work with dignity, compassion, excellence, and integrity.


  • Immediate eligibility of Medical, Dental, and Vision benefits
  • 401k Retirement Plan with 100% matching contributions with immediate vesting
  • Generous Paid Time Off (increased after 1 year)
  • Up to 10 free telephonic medical consultations with a physician
  • Employee Assistance Program, including free counseling sessions
  • Voluntary Benefits

Essential Functions and Responsibilities

  • Provides support such as typing, filing, and managing calendars, travel arrangements, and expense reports, and classes.
  • Maintains administrative files for President and Executive Staff prepares and distributes correspondence for executives.
  • Serves as coordinator for Board of Managers and Physician Partnership.  Schedules meetings, faxes notices, orders food, prepares agendas, organizes board books and arranges for required audio/visual equipment prior to meeting.  Takes notes and records minutes at meetings.  Transcribes minutes and obtains approvals and signatures.  Arranges special Board functions as requested.
  • Serves as coordinator for the Executive / Director meetings.  Schedules meetings, sends notices, orders and sets up audio / visual equipment prior to meeting, if needed.  Takes notes and records minutes at meetings, transcribes minutes, Distributes approved minutes to required attendees.
  • Assists Administrative Team in preparation of audits, budgets, surveys and visits by corporate, federal agencies, regulatory bodies, etc.
  • Arranges meetings and conferences, schedules appointments and interviews, and performs other duties related to maintaining officers’ personal schedules.
  • Establishes, maintains, and revises record keeping and filing systems, ensuring the confidentiality of information (i.e., financial statements, staff and legal information).
  • Maintains good communication and working relationships with all departments within the hospital and management companies.
  • Regular predictable attendance is required.

Minimum Qualifications  

  • Bachelor’s degree preferred, preferably in Business, Communications or Marketing from a four-year college or university; High School diploma or equivalent required.
  • Minimum of five years’ experience as Administrative Assistant preferred.
  • Three to five years in healthcare industry interacting with executives and physicians preferred.
  • Proficient in Microsoft Office (Outlook, Word, Excel, Powerpoint, Publisher) required.
  • Typing – 45 wpm.

About Pine Creek Medical Center

Pine Creek Medical Center is a private, physician-owned and operated hospital serving more than 3 million people in the Dallas-Fort Worth Metroplex and surrounding counties. Pine Creek was conceived in 2003 by many physicians seeking to improve health care in the area and built in 2005, as a short-stay hospital that is thoroughly state-of-the-art. With a sophisticated environment, highly trained staff and advanced technology doctors are able to make each patient the top priority of the day.

As a “Center of Medical Excellence,” Pine Creek Medical Center has incorporated advanced operating room technology into the new hospital in a relaxing spa-like environment. Pine Creek Medical Center is equipped with the latest in state-of-the-art surgical imaging, surgical environment control, and communications technology.

Pine Creek Medical Center is accredited with the Joint Commission on Accreditation of Healthcare Organizations, is Medicare certified, and is accredited by the International Medical Tourism Board.

Pine Creek Medical Center is an Equal Opportunity Employer.

Apply today.

Our short application process takes less than 5 minutes with your phone, tablet or computer.

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